Human Resource
2 weeks ago
BOOKKEEPING SERVICES
Bookkeeping services that keep your records clean, current, and ready — for decisions, for lenders, and for tax season.
Everything downstream of your books depends on the quality of what is in them. Financial statements, tax returns, loan applications, quarterly estimates — all of it starts with transaction data that is recorded accurately, categorised correctly, and reconciled every month without exception.
SG Inc CPA provides monthly bookkeeping as part of a coordinated financial system — not as a standalone data-entry service. Every categorisation decision is made with your tax strategy in mind. Every month closes on time. And the records are always ready for whatever comes next.
Serving business owners and practice owners in DFW, Texas and the Bay Area, California. Remote clients welcome.
- WHAT MESSY BOOKS ACTUALLY COST
What messy books actually cost.
Disorganised bookkeeping is rarely treated as an urgent problem — until it becomes one. The table below shows the six most common bookkeeping failures and what each one costs in practice.
The Situation
- Transactions recorded late or incorrectly
- Bank accounts not reconciled monthly
- Estimated payExpenses miscategorisedments calculated at year-end
- Books behind by weeks or months
- No separation between entity accounts
- Bookkeeper not coordinated with CPA
What it costs
- Tax deductions are missed or disallowed. The cost of reconstruction at year-end is high. The return gets filed on incomplete data.
- Errors compound over time. Fraudulent transactions go undetected. Month-end balances cannot be trusted for any purpose.
- Deductible expenses are missed. Non-deductible expenses are claimed incorrectly. Both create risk in an audit.
- Decisions get made on old data. Lender requests cannot be fulfilled quickly. Tax season becomes a reconstruction project.
- Co-mingled funds create legal and tax exposure. Multi-entity reporting becomes unreliable. Owner liability protection weakens.
- Categorisation choices that make sense to a bookkeeper may be inconsistent with tax strategy. The two functions need to be aligned.
- SERVICES
What bookkeeping services includes.
Eight components — from transaction recording through to lender-ready record maintenance. All coordinated with your accounting and tax team so nothing falls between the cracks.
01
Transaction recording and categorisation
Every transaction recorded accurately, categorised consistently, and coded to match your tax strategy — not a generic template. Categorisation decisions are made with your CPA, not independently of them.
02
Bank and credit card reconciliation
All accounts reconciled monthly so the books match the statements. Discrepancies identified and resolved before they compound. No balance you cannot trace.
03
Accounts payable tracking
Vendor invoices tracked, recorded, and matched to payments. Upcoming obligations visible. No surprise cash calls because a bill was overlooked.
04
Accounts receivable tracking
Outstanding invoices recorded and aged. Revenue recognised in the right period. Overdue accounts visible so collections can be managed proactively.
05
General ledger maintenance
The backbone of your financial records — maintained accurately, with clear account structure, and reconciled to supporting documentation at every month-end.
06
Multi-entity bookkeeping
Separate, clean records for each entity — no co-mingling, no inter-company confusion. Each entity balanced independently, with inter-company transactions documented correctly.
07
HIPAA-aware record management
For medical practice clients: financial records handled with the same care and access controls as clinical records. Workflow and storage structured to meet HIPAA requirements for financial data.
08
Lender-ready record maintenance
Books maintained in a state that supports financing requests at any time — accrual or cash basis as required, with supporting documentation organised and accessible without a multi-week preparation sprint.
- INDUSTRY-SPECIFIC BOOKKEEPING
Bookkeeping structured for your industry.
Generic bookkeeping templates are built for generic businesses. Medical practices and real estate investors have specific record-keeping requirements that a general-purpose setup does not address. The two panels below show what industry-specific bookkeeping looks like for each.
Medical practices
- Provider-level revenue categorisation — revenue tracked by physician, by location, or by payer mix depending on what your practice needs to see
- Insurance payer categorisation — payments from different payers categorised consistently so collection rates by payer are visible
- Clinical supply and equipment expenses coded separately from general overhead — essential for Section 179 planning and overhead analysis
- Payroll recorded and categorised by role — clinical staff versus administrative staff treated separately for overhead reporting
- HIPAA-aware workflow — financial record access, storage, and communication structured to meet applicable requirements
Real estate investors
- Property-level bookkeeping — revenue and expenses tracked per property so cash-on-cash return and net operating income are visible for each asset
- Mortgage principal and interest split correctly — interest is deductible, principal is not, and the distinction must be recorded accurately
- Depreciation schedule maintenance — depreciable assets tracked from acquisition, supporting Schedule E and cost segregation analysis
- Security deposit and tenant payment tracking — collected, applied, and returned amounts recorded accurately and separately from operating income
- Lender-ready records — books maintained in the format and on the timeline that satisfies lender due diligence for acquisitions, refinancing, or portfolio financing
Who this is for
These are the three situations where CPA-coordinated bookkeeping makes the most difference.
Owner-operators doing their own books
Owners who are personally managing transaction entry and reconciliation — often because no one else has taken it on. The time cost is real, the error rate increases as the business grows, and bookkeeping done by the owner is bookkeeping that is not coordinated with a CPA.
Businesses with a bookkeeper not connected to their CPA
A bookkeeper who categorises independently of the tax strategy creates a gap that shows up at year-end. When the CPA and bookkeeper are not aligned, deductions are missed, reconstructions are needed, and the tax return takes longer to prepare.
Growing businesses outpacing their current setup
A bookkeeping system that worked at $300K in revenue starts to show strain at $1M. More transactions, more entities, more complexity in categorisation — and often a bookkeeper who was hired for simplicity, not for scale. This is where a CPA-coordinated bookkeeping service adds the most immediate value.
- What Changes
What changes when your accounting is
current and structured correctly
Foundation
- Every transaction recorded and categorised correctly
- All accounts reconciled every month, no exceptions
- General ledger clean and traceable
- No year-end reconstruction — books are already done
Readiness
- Lender-ready records maintained at all times
- Audit-defensible categorisation with supporting documentation
- Month-end balance you can trust before accounting runs
- Clean handoff to accounting and tax with no delays
Time
- Owner hours freed from transaction entry and reconciliation
- Tax season does not become a bookkeeping catch-up exercise
- Lender requests fulfilled in days, not weeks
- CPA and bookkeeper aligned — no gap between the two
How to get
Started
Assessment and setup
We review your current books, identify what needs to be cleaned up or restructured, and set up a chart of accounts and categorisation scheme that aligns with your tax strategy and reporting needs.
Catch-up if needed
If the books are behind, we bring them current before moving to the ongoing monthly cadence. Catch-up bookkeeping is scoped and priced separately from the ongoing service.
Monthly bookkeeping cycle
Each month: transactions recorded, accounts reconciled, payables and receivables updated, and the books closed and ready to hand off to accounting. You receive confirmation when the month is closed.
CPA coordination
Our bookkeeping team works directly with your tax and accounting team — no gap between data entry and financial reporting. Categorisation decisions are made with tax strategy in mind, not independently of it.
When did you last look at a monthly P&L that was less than two weeks old?
A confidential review will show you what your current financial reporting setup is missing — and what changes when accounting is done the way it should be.
What clients say
Frequently asked questions
What is the difference between accounting and bookkeeping?
Bookkeeping records and organises every transaction — it is the data layer. Accounting takes that organised data and produces financial statements, applies period-end adjustments, and generates reporting that reflects what your business is actually doing. Bookkeeping answers ‘what happened.’ Accounting answers ‘what does it mean.’ Both are necessary, and both need to be done well for either one to be useful.
My books are a mess. Can you clean them up?
Yes. Catch-up bookkeeping — bringing disorganised or behind-schedule books current — is a defined service we offer separately from the ongoing monthly engagement. We assess the scope, quote the catch-up work, and complete it before transitioning to the standard monthly cadence. Most clients who come to us with messy books are surprised by how much faster the tax return process is once the records are clean.
I already have a bookkeeper. Do I need your service?
It depends on what your bookkeeper is delivering and how they are working with your CPA. If your books are closing on time, accounts are reconciled monthly, and categorisation is coordinated with your tax strategy, you may be well served. If there is a gap between your bookkeeper and your CPA — different parties who rarely communicate — that gap has a cost. We can work alongside an existing bookkeeper if the relationship makes sense, or assess whether consolidating the function under one coordinated team would serve you better.
Do you use QuickBooks?
Yes. QuickBooks Online is the platform we use for the majority of bookkeeping clients. We also offer QuickBooks setup, cleanup, and advisory as a standalone service. If your books are already in QuickBooks, we can take them over. If you are not yet set up, we will structure your QuickBooks chart of accounts correctly from the start rather than inheriting a generic default setup.
How is bookkeeping for a medical practice different from standard bookkeeping?
Several ways. Revenue flows from multiple payers — insurance, patient payments, Medicare, Medicaid — and needs to be categorised consistently by payer to give you visibility into collection rates. Clinical supplies and equipment expenses should be coded separately from general overhead to support Section 179 planning and overhead analysis. Payroll for clinical and administrative staff should be tracked separately. And financial records must be handled with HIPAA requirements in mind, even when the data is financial rather than clinical.
What do lenders actually look for in a set of books?
Most commercial lenders require two to three years of financial statements prepared on an accrual basis, reconciled accounts, and documentation that supports the numbers in the statements. What disqualifies a borrower at the due diligence stage is almost always a record-keeping problem: books that are behind, cash-basis records that cannot be converted cleanly, or statements that do not reconcile to the underlying accounts. Lender-ready bookkeeping means the records are always in a state where a financing request can be fulfilled without a multi-week preparation sprint.
- Related Resources
Related pages and guides
Accounting Services
The reporting layer above bookkeeping — monthly financial statements and management reporting produced from your clean records.
QuickBooks Accounting
Setup, cleanup, and management of QuickBooks Online — the platform most commonly used to run the bookkeeping function.
Your numbers should be working for
you, not filing against you.
Monthly accounting that is current, structured for your business, and coordinated
with your tax plan changes how you run — and how much you keep.